Module 1: Prioritising your day – and your life
What is truly important to you? What can you and what can you not control? The first module explores the psychology of decision making itself. Using the controlling influence of Emotional Intelligence and coming to understand the four Time Management Mantras. Our first group exercise re-enforces the mechanisms that drive you to make choices.
We introduce the Time Log – a task that need only be followed for two or three days, but which will make you re-think your decisions every working day!
The keys:
- Why did I do this?
- Why did I do it then?
- Was there a better or a simpler way?
We also introduce the concept of ring-fencing a part of your regular working time – so as to keep it free from interruption!
Two fantastically useful tools are introduced, the Pareto Principle and the Priority Matrix. These tools help you work your way through your ‘to-do’ list, converting it from a list of possible tasks to the tasks that you know you will carry out.
How does the day work?
Module 2 : Your Office or Workshop Environment
Where we work affects how we work. This module helps you to devise a computer or paper-based time management system. If you operate both a paper diary and an electronic one, you may be asked to justify yourself!
Where you sit relative to the rest of your colleagues influences the number of time you will be interrupted. Tips to reduce unnecessary interruption.
Different types of time such as Prime and Down Time, Controllable Time, Recovery Time need defining. Many of us need to reschedule our day when we become more aware of the different types of time available to us.
In addition we explore:
- Handling the Paper Mountain
- Dealing effectively with interruptions (lots of practical tips to control your Time Robbers – those people who steal your time from you)
- Using the telephone well (we all use it but, but few of us use it properly)
- Email and its protocols
- A Note Taking system guaranteed to make you work more effectively
Module 3: Working with Other People
This module looks at all of the ways in which we can make people work better for us. We explore techniques for motivating people to manage their own responsibilities, and the module is split into four main sections. It culminates in an exercise aimed at determining what you can best delegate – and what you should always attempt not to delegate!
The four sections are:
- Working with Teams (your managerial style alters as your teams mature)
- Effective Delegation (what to delegate and how to delegate it)
- Clever Goal Setting (using a clever acronym to get it right)
- Handling Meetings Properly (a format that guarantees to save 50% of the time spent in meetings.
Module 4: Project Management Tools in the Management of Your Time
This section focuses on how, by using commonly available project management tools, not only can we organise ourselves better, but we can also help those who work with us to follow commonly agreed goals more successfully.
We explore:
- The Triple Constraints (we need to prioritise the demands of any activity)
- The Gantt Chart
- The Pert Chart
A valuable final exercise allows us to use these tools during the workshop itself, allowing delegates to take home yet more tools of exceptional value.
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